Thank you so much for choosing to find out more about L’Arche International by visiting our websites. In this Privacy Notice, we’ve tried to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to that information. We’ve included a Glossary at the end of this Privacy Notice to explain any capitalised letters or terms that we’ve used in this Privacy Notice in order to make it as user-friendly as possible. 

If for any reason any part of this Privacy Notice is not clear enough for you, please do get in touch with our Administrative & Legal Team on legal@larche.com as we’d welcome any feedback to make it even better for you. This is because we really do care about data protection and we know that when you share your information with us, it’s because you trust us, and we are committed to maintaining that trust. 

 

1. ABOUT US  

L’Arche International transforms lives and models a more human society where every life is of equal value. Across the world we invite people with and without intellectual disabilities to build communities together. L’Arche International is responsible for more than 150 communities and nearly 30 projects around the world from Argentina to Zimbabwe.  

L’Arche communities are centred around homes, workplaces and gathering places. Each community forms a network of relationships open to all its members, both with or without an intellectual disability. The communities are connected to each other through friendships and the sharing of common values and practices. They are integrated into their neighbourhoods and contribute to their surroundings through a multitude of relationships that they foster.  

We celebrate the unique value of every person and recognise our need of one another and equally recognise the importance of protecting the Personal Data of every person that we interact with and support. 

 

2. DATA PROTECTION LEGAL REQUIREMENTS 

We Process your Personal Data only to the extent permissible under Data Protection Laws. Our Administrative & Legal Team keep up to date with current Data Protection Laws.  

Data Protection Laws have created the concepts of a “Data Controller” and a “Data Processor”. L’Arche International acts in the capacity of a Data Controller. A Data Controller determines the purposes and means of Personal Data Processing and the consequences of this is that we decide what, when and how we Process any Personal Data that we receive.   

Our lead Data Protection Supervisory Authority for our international headquarters is the French National Commission on Informatics and Liberty (“CNIL”). 

 

3. DIFFERENT TYPES OF PERSONAL DATA 

We collect, use, store and transfer different kinds of Personal Data depending on our relationship with you. In general, we collect the following types:  

• Identity Data (e.g., first name, maidan name, last name, title, data of birth). 
• Contact Data (e.g., phone number, email address, address). 
• Profile Data (e.g., your interests, education, professional experience). 
• Special Category Data (e.g., information on disabilities).  
• Communications & Marketing Data (e.g., your preferences in respect of cookies and marketing). 
• Financial & Transaction Data (e.g., bank account details, invoices, payment details and history). 
• Technical & Usage Data (e.g., internet protocol addresses, browser type and version, time zone settings and location and information about how you use our websites).  

Where we collect Special Category Personal Data about you, we only collect this type of Personal Data when we have a legal ground in which to do so (i.e., you have given us your Consent and chosen to provide us with this data). 

We do not collect any Criminal Convictions Data, except in the employment context and where we are permitted by law to do so when completing background checks on prospective staff. 

We also collect, use and share “Aggregated Data” such as statistical or demographic data for other purposes including research and analysis. Aggregated Data could be derived from your Personal Data but is not considered Personal Data under Data Protection Laws as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Technical & Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy Notice. 

 

4. “I AM A WEBSITE USER” OR “I AM A NEWS SUBSCRIBER” 

 What do we collect? We collect Technical & Usage Data (for tracking purposes). We also collect Identity Data, Contact Data and Communications & Marketing Data (if you decide to get in touch with us).  

How do we collect this? As you interact with our websites, we automatically collect this data about you by using cookies and similar technologies. We also collect this data through our direct interactions with you such as when you subscribe to our newsletters or contact us. 

What’s our legal ground(s) for Processing? One or more of the following apply:  

• Consent (i.e., in that you are choosing to provide us with your details so that we can contact you. For our newsletter, we follow the double-opt in procedure and give you the option to unsubscribe at any point in time. 
• Legitimate Interests (i.e., its necessary for our Legitimate Interests in running and developing our organisation and for example, our websites). 
• Legal obligation (i.e., its necessary for us to comply with a legal obligation such as in the instance where you no longer wish to be contacted for marketing purposes). 

Thank you so much for visiting our websites, following us and showing an interest in our work. If you have any thoughts or questions, please do feel free to contact us on international@larche.org. If you share our vision of a world in which every person is equal, please also follow us on the following platforms: Facebook, LinkedIn, Twitter, Instagram and YouTube. 

 

5. “I AM APPLYING FOR A VOLUNTARY OR PAID VACCANCY” OR “I AM SEEKING TO JOIN AS A MEMBER OF A COMMUNITY”  

What do we collect? We collect Technical & Usage Data (for tracking purposes). We also collect Identity Data, Contact Data, Profile Data, Special Category Data and Communications & Marketing Data (such as information submitted as part of your application to join us).  

How do we collect this? As you interact with our websites, we automatically collect this data about you by using cookies and similar technologies. We also collect this data through our direct interactions with you and third parties (such as the Service Civique recruitment platform). 

What’s our legal ground(s) for Processing? One or more of the following apply: 

• Consent (i.e., in that you are choosing to provide us with your details as part of your application).  
• Contract (i.e., in that we need this information to check your application and potentially enter into a contract with you).  
• Legitimate Interests (i.e., storage of basic data of your application after the application process, to be able to recognize repeated applications). 

Thank you so much for considering joining us. We are delighted that you are interested in participating in our organisation (and/or communities) and/or have applied for a job with us; we will very carefully consider your application. We accept people that share the same values as us; we believe that people with and without intellectual disabilities are equals. We believe that diversity enriches all of our lives and that people with intellectual disabilities have a huge amount to offer to society. 

 

6. “I AM A POTENTIAL DONOR” OR “I AM AN EXISTING DONOR”  

What do we collect? We collect Technical & Usage Data (for tracking purposes). We also collect Identity Data, Contact Data, Profile Data, Financial & Transactional Data (for when we are engaging with you about the donation) and Communications & Marketing Data.  

How do we collect this? As you interact with our websites, we automatically collect this data about you by using cookies and similar technologies. We also collect this data through our direct interactions with you. 

What’s our legal ground(s) for Processing? One or more of the following apply: 

• Consent (i.e., in that you are choosing to donate to us and support our mission).  
• Contract (i.e., in that we need this information to verify whether we can take funds from you in order to support our mission).  
• Legitimate Interests (i.e., in recording information on donations that we have received to help us to manage our funds). 

 Thank you very much for considering us or already supporting our mission. We are grateful for the range of donors that support us. We have four foundations through which we can receive donations; if you would like to find out more, we invite you to click on Donate. In addition, if you would like to join our circle of philanthropic partners or would like to discuss a major gift please do contact our Director of Fundraising Development, Curt Armstrong on curt.armstrong@larche.org as he would be delighted to hear from you. 

 

7. “I AM A POTENTIAL SUPPLIER” OR “I AM AN EXISTING SUPPLIER”  

What do we collect? We collect Technical & Usage Data (for tracking purposes). We also collect Identity Data, Contact Data, Profile Data and Financial & Transaction Data (for when we are engaging you for your services). 

How do we collect this? As you interact with our websites, we automatically collect this data about you by using cookies and similar technologies. We also collect this data through our direct interactions with you (i.e., we will hold Personal Data on your staff that have engaged with us).  

What’s our legal ground(s) for Processing? One or more of the following apply:  

• Contract (i.e., in that we need this information to enter into or perform a contract with you).  
• Legitimate Interests (i.e., its necessary for our Legitimate Interests in keeping records for planning and strategic purposes). 
• Legal obligation (i.e., its necessary for us to comply with a legal obligation such as in respect to our financial, tax and legal and compliance affairs). 

Thank you so much for considering us or already helping us in our journey to make the world a better place where each person’s uniqueness is embraced, and everyone is equal. Every organisation that we work with underpins the same values that we have and believes in the importance of making the world a more equal place. 

 

8. SHARING YOUR PERSONAL DATA  

We transmit your Personal Data only to the extent permissible under statutory provisions or if you have given your Consent in individual cases. 

We share your Personal Data with our staff in order for them to fulfil their roles and work towards our mission. All of our contractual documentation with workers, employees and independent contractors includes confidentiality and data protection obligations.  

We share your Personal Data with third-party organisations that we use for various purposes.  

• Some of these third-party organisation act in the capacity of a Data Controller whereas others act in the capacity of a Data Processor.  
• In both circumstances, we ensure to enter into the appropriate contractual documentation with our third-party organisations when sharing your Personal Data. 

We will only share your Personal Data when necessary and have outlined categories of recipients of third-party organisations with whom we share it with:  

• Technology companies that provide us with desktop and cloud-based products, solutions and services (such as Microsoft) which we need in order to achieve our mission.  
• Payment providers that we use to Process any donations received from you. 
• Professional advisers such as law firms, banks and accountancy firms (such as Aria Grace Law) as we need to engage with them for the purposes of our business.  
• Data Protection Supervisory Authorities, regulators and other governmental authorities (such as CNIL) as we need to engage with them for the purposes of them governing our operations.  

We choose our service providers carefully and require all third-party organisations to respect the security of your Personal Data and to treat it in accordance with Data Protection Laws. We enter into contractual documentation with all of our third-party organisations (with the exception of Data Protection Supervisory Authorities, regulators and governmental authorities) which include the appropriate data protection clauses.  

 

9. TRANSFERRING DATA ACROSS BORDERS 

We share your Personal Data within our international headquarters and amongst our communities and with certain third-party organisations (as described above).  

Whenever your Personal Data travels outside of the European Economic Area (“EEA”), we ensure that it’s protected by putting in place one of the following safeguards:   

• We only transfer your Personal Data to countries that have been deemed to provide an adequate level of protection for Personal Data by the European Commission (through what is known as an “adequacy decision”). Examples of countries which have received an adequacy decision include Switzerland and the United Kingdom.  
• We only transfer your Personal Data where we have entered into specific contractual terms with an organisation outside of the EEA which states that they will ensure that your Personal Data has the same level of protection as if it were in the EEA. These specific contractual terms are found in the European Union’s Standard Contractual Clauses. 
• We only transfer your data if you have explicitly consented to the proposed data transfer, and we have provided you with all necessary information about the risks associated with the transfer. 

If you want to find out the specific mechanism used when transferring your Personal Data out of the EEA, please contact our Administrative & Legal Team on legal@larche.com.  

 

10. DATA RETENTION 

We will only keep your Personal Data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements, or to fulfil our contractual obligations. We may retain your Personal Data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you, or if you have given us your Consent to do so.  

To determine the appropriate retention period for Personal Data, we consider the amount, nature and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we Process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. 

As a note, in some circumstances we will anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information without further notice to you. 

 

11. YOUR DATA SUBJECT RIGHTS  

Under certain circumstances, you have specific rights in respect of the Personal Data that we Process about you. The fulfilment of the legal requirements to exercise these rights must be assessed on a case-by-case basis. Your rights include: 

• the right of access to the Personal Data we hold about you. 
• the right to rectify (i.e., correct) your Personal Data where it is inaccurate or incomplete.  
• the right to delete your Personal Data, but only in specific circumstances, for example where the Personal Data is no longer necessary in relation to the purpose for which it was originally collected or Processed. It may not therefore always be possible for us to delete all of the information we hold about you if you request this, for example, if we have an ongoing contractual relationship with you. 
• the right to restrict Processing in specific circumstances, for example while we are reviewing the accuracy or completeness of data or deciding on whether any request for erasure is valid.   
• the right to data portability which means the right to receive, move, copy or transfer your Personal Data to another Data Controller. You have the right to this when we are Processing your Personal Data based on Consent or on a contract and the Processing is carried out by automated means. 
• the right to object to Processing in cases where Processing is based upon our Legitimate Interests or where Processing is for direct marketing purposes. 
• the right to withdraw consent to our Processing of your Personal Data at any time with effect for the future. 
• the right to lodge a complaint with the appropriate Data Protection Supervisory Authority.  

If you wish to exercise any of the rights set out above, please contact our Administrative & Legal Team on legal@larche.com. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.  

We may need to request specific information from you to help us confirm your identity. This is a security measure also in your own interest to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. 

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than one month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. 

 

12. DATA SECURITY 

We have put in place appropriate technical and organisational security measures to prevent your Personal Data from being accidentally lost, falsified, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those workers, employees, independent contractors and other third-party organisations who have a reason to know. We have put in place policies, procedures and plans to deal with any suspected or actual personal data breaches.  

 

13. THIRD-PARTY LINKS  

Our websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. For example, when you access our websites, there are certain components employed by Facebook, LinkedIn, Twitter, Instagram and YouTube that are integrated within our websites and these components prompt your browser to download a unique identifier which give these other organisations more insight on your browsing activities (such as the specific pages on our websites that you have visited). 

We do not control these third-party websites, plug-ins and applications and are not responsible for their privacy statements (and the data which they collect). If you have an account with these third parties, we recommend that you log out of their accounts before accessing our websites. When you leave our websites, we encourage you to read the privacy documentation of every website you visit.  

 

14. CONTACT US  

To get in touch with our Administrative & Legal Team, please contact us on legal@larche.com

We also need to let you know that if you have any concerns and/or you’re not happy with our approach, you have the right to make a complaint to the Data Protection Supervisory Authority which is CNIL.  

Data Protection Laws are constantly evolving, and we endeavour to maintain best practice. However, we recognise that we may not always get it right and if you are not satisfied in the way we handle your Personal Data, or you wish to discuss our processes then we would like to hear from you and recommend that you contact us in the first instance. 

This Privacy Notice was last updated October 2023.  

  

15. GLOSSERY  

Consent: refers to when an individual gives agreement which is freely given, specific, informed and is an unambiguous indication of their wishes. It is done by a statement or by a clear positive action in respect of the Processing of any Personal Data relating to them. 

Criminal Convictions Data: refers to Personal Data relating to criminal convictions and offences and includes Personal Data relating to criminal allegations and proceedings. 

Data Controller: refers to an organisation that determines when, why and how to Process Personal Data. It is responsible for establishing practices and policies in line with Data Protection Laws.  

Data Processor: refers to an organisation that Processes Personal Data on behalf of a Data Controller. It is also responsible for establishing practices and policies in line with Data Protection Laws and its contractual obligations with Data Controllers.   

Data Protection Laws: refers to all applicable privacy and data protection laws including the General Data Protection Regulation 2016/679 (“EU GDPR”) and any applicable national implementing laws, regulations and secondary legislation in local jurisdictions relating to the Processing of Personal Data and the privacy of electronic communications. 

Data Protection Supervisory Authority: refers to independent public authorities / regulators that supervise, through investigative and corrective powers, the application of Data Protection Law. They provide expert advice on data protection issues and handle complaints lodged against violations of the EU GDPR and the relevant local laws. 

European Economic Area (“EEA”): refers to the 27 countries in the European Union, Iceland, Liechtenstein and Norway. 

Legitimate Interest: refers to when an organisation’s interests are legitimate (as they need to do something to operate and be successful in achieving their mission) and these interests do not override an individual’s interests or fundamental rights and freedoms. We make sure to consider and balance any potential impact on individuals (both positive and negative) and their rights before we Process any Personal Data for our Legitimate Interests.

Personal Data: refers to any information identifying an individual or information relating to an individual that an organisation can identify (directly or indirectly) from that data alone or in combination with other identifiers that it Processes. Personal Data includes Special Category Data, Criminal Convictions Data and pseudonymised Personal Data. Personal Data excludes anonymous data or data that has had the identity of an individual permanently removed. 

Processing or Process: refers to any activity that involves the use of Personal Data. It includes obtaining, recording or holding the data, or carrying out any operation or set of operations on the data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transmitting or transferring Personal Data to third parties. 

Special Category Data: refers to information revealing racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health conditions, sexual life, sexual orientation, biometric or genetic data.